ASU staff and faculty: Volunteer to help with Convocation!

For those who haven’t heard, Engineering Convocation will be on Wednesday, May 10, 2023 at 7:30 p.m. in Sun Devil Stadium and we are in need of several volunteers! If interested, please read through the below before selecting your desired role. Feel free to forward.

General Ceremony Information

Our ceremony starts at 7:30 p.m. and is expected to end at 10:00 p.m. We are anticipating about 2,800 graduates in attendance. Visit the Convocation website for more information.

Volunteer Wardrobe

One-of-a-kind engineering convocation polos are given to all volunteers working the ceremony (they are white). You will note if you already have one when registering for a role. If you are new to volunteering and don’t have one, make sure to enter your size when registering so we can order you one!

Volunteer Meal

All volunteers will be provided a hot dinner at Sun Devil Stadium prior to the beginning of their shift and water will be available on the field and stage throughout our duration in the stadium – please bring an empty water bottle with you!

Volunteer Training

Volunteer training for all volunteer roles will be on Tuesday, May 9, 2023 from 9:00 – 10:30 a.m. in BYENG 660 or Zoom (breakfast provided for those in-person). Please hold the time on your calendars and a formal meeting notice will be sent about one week prior to all registered volunteers. Also, a detailed volunteer agenda with key information will be emailed to all volunteers no later than Monday, May 8th.

Sign up to volunteer!

Staff and faculty: Fill a volunteer role to make this event a success!

Volunteer role descriptions

*All roles are to be filled by staff or faculty. Student workers need prior approval.*

Diploma cover stuffing

Diploma Cover Stuffing includes stuffing over 2,000 diploma covers with our custom made congratulations message. Snacks, music and a good time are provided! This role does not come with a volunteer polo.

Graduate check-in

Graduate Check-in volunteers staff the check-in tables and manage the flow where graduates arrive to pickup their readers card (a physical card they need to walk across stage) before entering the field to take their seat. This area does get busy and congested so if you are uncomfortable in tight spaces then this role is probably not for you.

Pre-ceremony grad seating

Pre-ceremony grad seating volunteers are on the field guiding graduates to their seats after they have picked up their readers card but before the ceremony begins. You also help manage the flow on the field. We will have entertainment on the field during this time so it gives you a chance to hang with graduates and congratulate the ones you personally know!

Faculty room

Faculty Room volunteers staff the faculty room and check-in the stage party, hand out necessary supplies, and manage the flow in the room. They also help lineup the stage party before walking them to the field for the processional.

Stage team

We have various roles within the stage team, like handing out diploma covers, collecting readers cards as graduates enter the stage, managing the flow of graduates on the ramp, etc. These volunteers will be on stage for the duration of the ceremony. You will be assigned a specific role on stage prior to the ceremony and specific roles will be reviewed during training.

Field team

Field team volunteers will be on the field at the start of the ceremony until the conclusion of the ceremony. Once graduates start crossing the stage, your role will be to help manage the flow of graduates as they enter and exit. You will be assigned an area to manage and that will be reviewed during training. There’s no better view of the ceremony then being in the middle of it!


If you have any questions, contact Elizabeth Cross at [email protected].